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Privacy Policy

At CP Walker & Son, we’re committed to respecting and protecting your privacy.

This Privacy Policy explains when and why we collect personal information about our website visitors, customers and people who contact or interact with us, how we use it, the conditions under which we may disclose it to others and how we keep it secure.

If you do not want us to process your personal information as described in this Privacy Policy, please do not provide information to CP Walker & Son or use our – www.cpwalker.co.uk.

For questions relating to this Privacy Policy, please contact us at mail@cpwalker.co.uk or 107 High Road, Beeston, Nottingham, NG9 2JU.

 

How do we collect personal information about you?

We obtain personal information about you that you provide to us through our website, emails, phone conversations, documents you provide to us or when you visit one of our branches, for example when you:

        Enquire about specific properties for sale or for rent

        Ask us to value your property

        Register for our email newsletters

        Participate in one of our surveys

        Interact with us on our social media sites

We also obtain personal information relating to you using automated technical means when you visit our website.

 

What type of personal information is collected?

The information we collect from you might include (but is not limited to) your name, address, email address, phone number, date of birth and financial details and any other information you choose to provide to us.

The information we collect through our website using automated technical means includes: the Internet protocol (IP) address used to connect your computer to the Internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform, identification number, online identifier and location data. We also collect information about your website visit including which website pages are accessed, page response times and length of visits to pages.

 

How long do we retain your personal information?

We review our retention periods for personal data on a regular basis. We are legally required to hold some types of information for certain prescribed periods to fulfil our statutory obligations – often 6 years after our business/contractual relationship with you ends. Outside of specific statutory obligations, we will hold your personal data on our systems for as long as is necessary for the relevant purposes for which we use it, or in accordance with any retention periods set out in any relevant contract you hold with us.

The length of time we retain your personal information will depend on the relationship we have with you.  Our retention periods for different types of relationships are:

Relationship

Retention Period

Viewer

Up to 12 months from the date of the last property viewed with us

Applicant

Up to 6 years after the date your application was concluded

Tenant

Up to 6 years after the end of the tenancy

Guarantor

Up to 6 years after the end of the tenancy guaranteed

Relevant Person

Up to 6 years after the end of the tenancy

Landlord

Up to 6 years after the end of our contractual relationship

Contractor

Up to 6 years after the end of our business relationship

Prospective Landlord/Vendor

Up to 2 years after your last contact with us

 

 

How do we use your personal information?

We may use the information that you directly provide to us in the following ways:

        We may use your personal data for the purpose of carrying out our obligations arising from any contracts entered into by you and CP Walker & Son such as providing you with products and services you have requested, visiting and arranging viewings of your property.  Our legal basis for this use is that it is necessary for the performance of a contract to which you are party.

        We may use your personal data to provide you with information, you have requested from us, respond to enquiries or requests from you, communicate with you in relation to those enquiries or requests and arranging visits to your property by our staff.  Our legal basis for this use is our legitimate interests, namely carrying out activities in the course of CP Walker & Son’s business in response to customer enquiries or requests.

        We may use your personal data to provide you with information regarding similar goods and services to those you have already enquired about or purchased.  Our legal basis for this use is our legitimate interests, namely the ongoing marketing of our goods and services to individuals with whom we have an existing relationship in connection with our goods and services and/or who have expressed an interest in those goods and services.

        Where you have entered into a contract with us or we have provided you with services, we may use your personal data to ask for your feedback about the services we have provided to you.  Our legal basis for this use is our legitimate interests, namely evaluating and where necessary improving the quality of our service provision with a view to promoting the success of our business and positive customer relationships.

        Where you are a party to an existing contract with us or regularly enter into contracts with us for our goods and services, we may use your personal data to notify you of changes to the terms and conditions of our services.  Our legal basis for this use is our legitimate interests, namely the administration and management of our business contracts and relationships.

        We may use your personal data to send you marketing communications, if you have chosen to receive these. These may include information about properties for rent or for sale, the current property market, promotions or offers. Our legal basis for this use is consent.

 

The specific types of information we hold about you, the ways we use it and the legal basis for holding that information will depend upon the nature of our relationship with you:

Relationship

 

Viewer

We will hold and process your personal data for purposes providing services you have requested in relation to arranging viewings of properties, including contacting you about potentially suitable properties that meet criteria given to us by you.  We will hold and process your personal data based pn legitimate reasons and/or your consent.  Your personal data will be shared with third parties to include but not limited to the landlord/vendor and property management systems.  We will not share your personal data with any other third party not connected to the tenancy application without your explicit consent

Applicant

We will hold and process your personal data for purposes of completing your tenancy application. Your personal data will be shared with our designated credit referencing agency to process the tenancy application and the results of any subsequent credit score/report will be shared with the landlord as part of the decision-making process. We will also hold and process your personal data for any lawful reason required such as a law enforcement or a HMRC request.   We will not share your personal data with any other third party not connected to the tenancy application without your explicit consent

Tenant

We will hold and process your personal data for contractual and/or legitimate reasons.  Therefore, your personal data will be shared with third parties to include but not limited to the landlord, contractors to conduct repairs, property management software systems, deposit protection schemes, Local Authorities and utility companies to ensure the efficient management of the property and tenancy.  We will also hold and process your personal data for any lawful reason required such as a law enforcement or a HMRC request.   We will not share your personal data with any other third party not connected to the management of the property or tenancy without your explicit consent.

Guarantor Applicant

We will hold and process your personal data for purposes of completing your guarantor application. Your personal data will be shared with our designated credit referencing agency to process the guarantor application and the results of any subsequent credit score/report will be shared with the landlord as part of the decision-making process.  Your personal data will be shared with the other Tenant(s) and Guarantor(s).  We will also hold and process your personal data for any lawful reason required such as law enforcement or a HMRC request.   We will not share your personal data with any other third party not connected to the guarantor application without your explicit consent.

Guarantor

We will hold and process your personal data for contractual and/or legitimate reasons.  Therefore, your personal data may be shared with the tenants, other guarantors and the landlord of the agreed tenancy to ensure that any obligations under the Tenancy Agreement or Deed of Guarantee can be fulfilled.   We will also hold and process your personal data for any lawful reason required such as a law enforcement or a HMRC request.   We will not share your personal data with any other third party not connected to the Tenancy Agreement or Deed of Guarantee of the agreed tenancy without your explicit consent.

Relevant Person

We will hold and process your personal data for a lawful reason to ensure that we are able to provide you with prescribed information about the tenancy deposit.  We will store/share your personal details on our property management system, all parties on the tenancy agreement, and the relevant deposit protection scheme but will not share your personal data with any other third party without your explicit consent.

Landlord

We will hold and process your personal data for contractual and/or legitimate reasons.  Therefore, your personal data will be shared with third parties to include but not limited to the tenants, any guarantors, contractors, software providers, tenancy deposit schemes, local council and utility companies to ensure the efficient management of your property. We will also hold and process your personal data for any lawful reason required such as a law enforcement or a HMRC request.   We will not share your personal data with any other third party not connected with the management of your property without your explicit consent.

Vendor

We will hold and process your personal data for contractual and/or legitimate reasons.  Therefore, your personal data will be shared with third parties to include but not limited to the tenants, purchasers, mortgage and surveying companies, solicitors, local council, utility companies and anti-money laundering check providers to ensure the efficient sale of your property.  We will also hold and process your personal data for any lawful reason required such as a law enforcement or a HMRC request.   We will not share your personal data with any other third party not connected with the sale of your property without your explicit consent.

Purchaser

We will hold and process your personal data for legitimate reasons.  Therefore your personal data will be shared with third parties to include, but not limited to the vendor, occupier(s) of the property being purchased, solicitors, mortgage companies, surveyors, local council, utility companies to ensure the efficient purchase of the property

Contractor

We will hold and process your personal data for contractual and/or legitimate reasons.   Therefore, your personal data will be shared with third parties to include but not limited to the tenants, landlords and property management software systems to ensure the efficient management of the works requested.   We will also hold and process your personal data for any lawful reason required such as a law enforcement or a HMRC request.   We will not share your personal data with any other third party not connected with the works requested without your explicit consent.

Prospective Landlord/Vendor

We will hold and process your personal data for legitimate reasons, namely providing you with information about services about which you have enquired. We will not share your personal data with any other third party not connected with the works requested without your explicit consent.

 

We may use the information that we automatically collect using technical means through our website to:

        Administer our site and for troubleshooting, testing, research and statistical purposes. We use Google Analytics, a third-party website monitoring tool. Our legal basis for this is our legitimate interests, namely monitoring the use of our software and IT systems, improving our website.

        Measure or understand the effectiveness of our own advertising activity. Our legal basis for this use is our legitimate interests, namely improving the relevancy of our advertising;

        Measure or understand the effectiveness of our marketing emails. Our legal basis for this use is consent.

 

This automated collection of information may involve the use of cookies.  Please see our Cookies Policy for further detail about these https://www.cpwalker.co.uk/pages/cookies

We may analyse the personal information we collect directly from you and obtain using automated technical means to create a profile of your interests and preferences so that we can contact you with information relevant to you (if you have chosen to receive marketing communications from us).

We may also use any of your personal information that we collect from you directly, and additional information about you from external sources where necessary to detect and reduce fraud and credit risk.  Our legal basis for this use of your personal information is our legitimate interests in preventing our business being subject to fraud or credit risk.

 

Who has access to information?

We will not sell or rent your information to third parties.

We may pass your information to third party service providers, including but not limited to:

        Business partners, suppliers and sub-contractors working on our behalf for the purposes of completing tasks and providing services to you.

 

When we use third party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure and otherwise use your information in accordance with applicable data protection law.

We may disclose your personal information to our insurers and /or professional advisers insofar as reasonably necessary for the purposes of obtaining and maintaining insurance coverage, managing risks, obtaining professional advice and managing legal disputes.

We may transfer your personal information to a third party as part of a sale of some or all of our business and assets, or as part of any business restructuring or reorganisation, or if we’re under a duty to disclose or share your personal data in order to comply with any legal obligation or to enforce or apply our terms of use or to protect the rights, property or safety of our customers. However, we will take steps with the aim of ensuring that your privacy rights continue to be protected.

In addition to the specific disclosures set out in this section, we may disclose your personal information where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person, or for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative out-of-court procedure.

 

Your rights

In this section we have summarised the rights that you have under data protection law.  Some of the rights are complex, applying only in certain circumstances and subject to certain exceptions, and in the interests of keeping this policy concise, not all of the details have been included in our summaries.  Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights. 

You have the right:

        To object to us processing your personal information for marketing purposes. If you object, we will stop processing your personal information for this purpose.  When we collect your data, you can choose whether you wish to receive marketing communications from us. If you wish to stop receiving marketing communications, you can opt out at any time by clicking an ‘unsubscribe’ link at the bottom of one of our emails.

        To access the information we hold about you and certain information about our processing of it and your rights in relation to it.

        In certain circumstances, to obtain erasure of the personal information we hold about you, subject to certain exceptions.

        To rectification of the information we hold about you.

        In certain circumstances, to restrict our processing of your personal information or object to us processing it. If you object, we will stop processing your personal information unless certain exceptions apply.

        Where our legal basis for processing your personal information is your consent or the performance of a contract and we process it by automated means, to be provided with the personal information we hold about you in structured, commonly used and machine-readable format and to transmit the information to another controller.

        To not be subject to a decision based solely on automated processing, including profiling, that produces legal effects concerning you or similarly affecting you, subject to certain exceptions.

        Where our processing of your personal information is based on your consent, to withdraw that consent at any time.  If you withdraw your consent, we will stop the relevant processing, but it will not affect the lawfulness of our processing before the withdrawal.

To exercise any of these rights, email us at mail@cpwalker.co.uk or write to us at 107 High Road, Beeston, Nottingham, NG9 2JU.  In addition, you can exercise your right to object to direct marketing at any time by clicking an ‘unsubscribe’ link at the bottom of one of our emails.

If you consider that our processing of your personal information infringes data protection laws, you have the right to lodge a complaint to a supervisory authority responsible for data protection.  You may do this in the EU member state of your habitual residence, your place of work or the place of the alleged infringement.  More information about lodging a complaint with the Information Commissioner’s Office (the relevant UK supervisory authority) can be found at https://ico.org.uk/concerns/.

 

Security precautions in place to protect your information

We take appropriate technical and organisational precautions to secure your personal information and prevent its loss, misuse or alteration. All information you provide to us is stored on our secure servers. Where we have given (or where you have chosen) a password which enables you to access certain parts of our websites, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.

The transmission of unencrypted (or inadequately encrypted) data over the internet is inherently insecure, and for this reason we cannot guarantee the security of data sent between us over the internet.

 

Use of Cookies

Like many other websites, our website uses cookies. 'Cookies' are small pieces of information sent by an organisation to your computer and stored on your hard drive to allow that website to recognise you when you visit. They collect statistical data about your browsing actions and patterns.

Cookies allow us to provide important site functionality so you don’t have to re-enter lots of information. They also allow us to remember what links and pages you have been or viewed during a session. This helps us deliver a better, more personalised service to you.

It is possible to switch off cookies by setting your browser preferences. For more information on the Cookies we use, visit our Cookies Policy https://www.cpwalker.co.uk/pages/cookies

Links to other websites

Our website may contain links to other websites run by other organisations. We are not responsible for the privacy practices of those organisations or the content of their websites. You should read the privacy policies of these organisations before providing them with any personal information.

 

Transferring your information outside of European Economic Area (“EEA”)

If you use our services while you are outside the EEA, your information may be transferred outside the EEA in order to provide you with those services.

 

Review of this Policy

We keep this Policy under regular review. This Policy was last updated on 1st May 2018.

If we change our Privacy Policy we will post the changes on this page and may place notices on other sections of the website and/or notify you by email.

 

Further information

You can obtain further information about data protection laws by visiting the Information Commissioner's Office website at www.ico.org.uk.

"We used CP Walker for the sale of our house. The service provided was excellent, they were very quick to get the property on the market and arrange viewings. Mark Finnigan was a fantastic support throughout the sale process; he was very responsive, getting back to us on queries instantly and offered advice and reassurance. We would highly recommend Mark and his team."
Emily S